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26^TH – 29^TH DECEMBER 2006

AT SAMBALAYAS LODGE, LUSAKA

DELEGATION PROJECTS

The Strategy Document was used to evaluate the projects for the delegation.  These projects are the results of the major and intermediate goals and specific objectives.  These have been reviewed in previous meetings.

The projects were presented as follows:

A1 Future Communities:

a) Mongu/Radio Liseli

Purpose – Community for those who are assigned to Radio Liseli.

Action Steps – Three bedroom House purchased.  Plan for expansion.

Time line – Move in by January 2004.

Resources needed:  3 OMI; $30, 000 already spent on updating.

Comments: Was done: -

• Original house was done and updated, they moved to a new place
• Building needs more renovations

b) New OMI Community in Lusaka

Purpose – Provide OMI community at MI Parish

Action Steps – Property bought; need six bedroom house

Time line – By the year 2007

Resources needed: 3 OMI, $150, 000 for construction and furnishings.

Comments: Not done: -

• Will building be Oblate property?

A2 Animation Enrichment

Purpose – to create a planning, support and coordinating system to assist local Superiors in their animation responsibilities.

Action steps:  To take place twice a year.  Bring in resource person when possible.

Time line:  first session – August 2004.

Resources needed:  Place to meet resource person.  Appropriate materials.  $500 for each session.

Comment: DONE: -

• Has been done partly

A3 Community Residences

Purpose; Have an environment favorable for a balanced religious living.

Action steps; Separate public space and community space.  Provide areas for community privacy.  Provide chapel. 

Time line; on going project.  Aim at acceptable situation by end of 2005.

Resources needed; $25, 000.

Comments;  DONE

A4 Firm up Finance Committee

Purpose; To have well functioning Finance Committee with liaison members for every community.

Action Steps; Have action treasurer in each local community.  Liaison with construction and Maintenance Task Force.  Convene meeting of Finance Committee at least twice a year.  Need internal structure to select a Chair and Secretary.  Need good records.

Time line; During 2004.

Resources needed;  A convener and a place to meet.

Comments; DONE  

A5 PEACE AND JUSTICE COMMITTEE

Purpose; Have Justice and Peace Committee at Delegation level. 

Action steps; Delegation council to plan for this; develop role description and search for an appropriate lay Director; Wait until office complex is completed.

Time line; By end of 2005.

Resources needed; Lay director for the office; office space in administration complex, access to a vehicle; $10, 000 a year.

Comments: NOT DONE: -  

A6 BUDGETING AND REPORTING PROCEDURES

Purpose; Need consistent and coherent budgeting and reporting procedures throughout Delegation.

Action steps; train local communities and develop proper procedures; prepare clear calendar.

Time line; by end of 2004.

Resources needed; $5, 000 for computer updates and other materials.

Comments; DONE

·        Needs monitoring

A7 DELEGATION ADMINISTRATION COMPLEX

Purpose; Provide necessary space, equipment and environment

Action steps; Build  and equip Administrative complex.

Time line; first phase by end of 2004.  full design to be done by end of 2006.

Resources needed; $100, 000 for first phase.

Comment: DONE: -

• Phase one has been done

B1 LEADERSHIP TRAINING

Purpose; To develop and provide systematic leadership program for members of the Delegation and lay – collaborates.

Action steps; Identify resources and design program that would have clear objectives, stages and materials.

Time line; By mid 2006.

Resources needed; Grant of $25, 000; name a project coordinator.

Comments: NOT DONE: -

B2 CATECHATICAL PROGRAM

Purpose; Develop and make available an appropriate, contemporary catechatical program.

Action steps; Make material search; go through a full cycle of organizing, planning, designing and producing.

Time line; Three or five year project; start developing this in 2005.

Resources needed; Grant money; Experienced catechist fluent in Lozi and English.

Comments; NOT DONE

B3a MARY IMMACULATE PARISH

Purpose – Build parish community in Lusaka ; To develop an Oblate Missionary Association.

Action steps – Pre – Novitiate staff to provide services needed.  Two OMIs to have parish as their prime ministry.

Time line – Construction to begin in 2004; progress incrementally when funds are available.

Resources needed – $50, 000 for building in 2004.

Comments: NOT DONE

B3b ST. EUGENE CHURCH

Purpose – to have first church built by OMIs in Western Province and to be dedicated to the Founder, St. Eugene.

Action steps – Work closely with diocese of Mongu; A number of steps have already been taken.

Time line – Construction to be completed over next 18 months.

Resources needed – Some funds already donated; About $15, 000 to $20, 000 still needed.

Comment: NOT DONE

B4 OUR LADY’ HOSPICE

Purpose – To complete an AIDS hospice in Lusaka in collaboration with the Archdiocese and three other religious communities-The Kiltigans, Franciscans of Divine Motherhood and the Dominican sisters.

Action steps – Participate as members of Board of Directors; work towards a better administrative structure and fundraising potential.

Time line – Long range project; significant developments must take place in 2004.

Resources needed – annual grant of $25, 000; Continue to support farm as source of food for patients.

Comments: DONE: -

Delegation Had donated the farm – need to make follow up

B5 MONGU DEVELOPMENT CENTER

Purpose – Promote agriculture and food security, to encourage local crafts

Action steps – Develop protocol of understanding in dialogue with the Bishop

Time line – Finalise protocol during 2004 Delegation Assembly.

Resources needed – include expenditures foreseen over the next two years in budget.

Comments: Partially done

B6 PARISH ENABLEMENT PROGRAMS

Purpose – Help people raise funds

Action step – Each mission to develop projects such as rentals, shopping centers, bottle stores

Time line – Each to prepare proposal and present it to Delegation Council.

Resources needed - $25, 000 a year.

Comments: DONE

B7 RADIO LISELI

Purpose – Finish construction of Radio Station.

Action steps – continue with the construction; seek to establish endowment to cover part of the operational budget each year.

Time line – By early 2004

Resources needed - $50, 000 a year

Comments: DONE

 

C1 CLARIFY FORMATION PROGRAMS AND DYNAMICS

Purpose – To provide a clear rationale for the various stages of formation along with policies and procedures.

Action steps – Need an active Formation committee.

Time line – On going project; Next three years – develop a useful Formation directory for the Delegation.

Resources needed – funds necessary for a minimum of two meetings a year.

Comments: DONE  

C2 FORMATION OF FORMATORS

Purpose – training in formation and other graduate work in needed areas.

Action steps – decide on fields of study and places to study from.

Time line – Ten year plan for now; send an average of one per year for the next en years.

Resources needed – Identify potential OMIs for formation work; budget for each year’s cost.

Comments: NOT DONE  

C3 PHILOSOPHY HOUSE OF STUDY

Purpose – Establish a Philosophy house of study in Zambia .

Action steps – Formation Committee to look into the project for ongoing consideration.

Time line – Six or seven years from now.

Resources needed – Already have property at Makeni with wall surrounding it; Need between $500, 000 and $1, 000, 000

Comments: NOT DONE: -

• Plans are underway

C4 OBLATE LAY ASSOCIATION

Purpose – To provide formal organization for our Lay – collaborators.

Action steps – Identify Oblates in this projects and form a committee.

Time line – During 2004

Resources needed – Get materials related to this organization.

Comments: DONE  

C5 FINANCIAL SELF SUSTAINABILITY

Purpose – Face up to our financial future; reduce on support received from the US Province.

Action steps – come up with projects that can generate funds

Time line – Long range project; reduce by five to ten percent a year

Resources needed – More investment and a number of projects organized and managed at local level.

Comment: ON GOING

C6 MISSIONARY REFLECTION CENTER

Purpose – Develop missionary center that would house library and appropriate conference facilities.

Action steps – Council to continue with this item on their agenda for next few years; delegation Assembly to be challenged to enable daring missionary project.

Time line – 12 to 15 years from now

Resources needed – create a fund

Comments: NOT DONE  

C7 PUBLISHING FACILITY

Purpose -  to respond to the great need for printed resources for evangelization.

Action steps – Develop a feasible plan.

Time line – develop with time as we get personnel and the means.

Resources needed – Personnel, desktop computers, printers and project funds.

Comments: NOT DONE  

C8 LITURGICAL GUILD

Purpose – make available quality liturgical vestments at a reasonable price while making a modest profit for the sustenance of the Pre-novitiate.

Action steps – Already established – produce items for us before attempting a more widespread market.

Time line – move gradually with producing vestments and then expand into other areas.

Resources needed – Have a building and sewing implements; have seed money for one year; a team is being recruited.

Comment: DONE: -

• It could not finance itself therefore it was closed.

 

 

 

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